Admin Coord/Project Coord University of Michigan•Ann Arbor, MI• Admin Coord/Project Coord Apply Now How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Life Sciences Institute (LSI) at the University of Michigan (U-M) seeks an individual to provide high-level, confidential administrative support for core directors and staff of the following LSI cores: Center for Structural Biology (CSB) and Natural Products Discovery Core (NPDC). We value team members who work collaboratively and support one another to achieve our departmental mission. We foster a supportive and collaborative environment where all team members are encouraged to deliver high-quality, accurate work. You will report directly to the LSI Cores Business Administrator and work a hybrid schedule. Mission Statement TheLSI (https://www.lsi.umich.edu/) explores biological processes, structures, and functions at the finest scale to create impact on a global scale. For more information on the Center for Structural Biology: https://www.lsi.umich.edu/science/centers-technologies/center-structural-biology For more information on the Natural Products Discovery Core: https://www.lsi.umich.edu/science/centers-technologies/natural-products-discovery-core Responsibilities* Administrative and Operational Support Manage calendars, travel arrangements, reimbursements, facility reservations, and provide general administrative support for core directors and personnel Initiate agreements (Material Transfer, Non-Disclosure, and others) with LSI Research Administration Process purchasing approvals Maintain online facility management program (including onboarding users, updating rates, services, and equipment) Partner with core directors and the LSI Cores Business Administrator to provide service quotes and gather the necessary approvals Oversee onboarding and access for core users, including maintaining Canvas and equipment calendars Support staff and student recruitment processes Draft standard operating procedures Reporting & Metrics Track publications and provide accurate records for grant report submissions Monitor deadlines for grant progress reports Manage the Life Sciences Collaborative Access Team (LS-CAT) schedule requests; compile and report user metrics and manage industry contract renewals Manage reporting requirements for the Structure and Drug Screening Shared Resource (SDS-SR) Communications & Events Develop a combined core newsletter Organize events, seminars, advisory/board meetings, and vendor demonstrations (including logistics, marketing, catering, and follow-up actions) Draft letters of support for internal/external partners, and collaborators Maintain current contact lists, email groups, and electronic filing systems Conduct quarterly reviews and provide updates of core websites Be a Core representative across campus and to external collaborators Other Duties Provide backup support to LSI Cores Business Administrator Perform additional responsibilities as assigned Required Qualifications* High school diploma, or equivalent combination of education and experience Four years of progressively responsible administrative experience Experience handling confidential information and sensitive matters and discretion Prioritize and balance multiple concurrent assignments and deadlines Effectiveness working with a diverse group of colleagues, faculty, staff, students, clients, and visitors The ability to work on a team Desired Qualifications* Bachelor's degree or equivalent combination of education and experience Two or more years of experience assisting research faculty Working knowledge of applicable University policies including travel and reimbursement Experience with Dropbox, Emburse Enterprises, and Zoom Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) . Additional Information The LSI administrative staff benefit from a hybrid workplace. Per current LSI policy, you will be on-site at the LSI three (3) days per week, with remote work permitted two (2) days per week. This hybrid work allowance is based on program and business needs and may be modified by LSI policy with advance notice. Benefits at the University of Michigan In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: A retirement plan that provides two-for-one matching contributions Many choices for comprehensive health insurance Dental and Vision Insurance Life insurance Long-term disability coverage Flexible spending accounts for healthcare and dependent care expenses Maternity and Parental Leave Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO Statement The University of Michigan is an equal employment opportunity employer. Job Detail Job Opening ID 271619 Working Title Admin Coord/Project Coord Job Title Admin Coord/Project Coord Work Location Ann Arbor Campus Ann Arbor, MI Modes of Work Hybrid Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Nonexempt Organizational Group Life Sciences Inst Department Life Sciences Institute-Admin Posting Begin/End Date 12/08/2025 - 12/22/2025 Salary $59,000.00 - $66,000.00 Career Interest Administration Apply Now University of Michigan Go to Apply